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Many Mac® users consider the fonts on Mac to be more elegant than the fonts on Windows, and therefore they want to use their Mac fonts in their PowerPoint presentations. Figure 1, however, shows what can happen when you send those presentations to Windows users, or use a Windows PC to drive the projector in your presentation. It is not pretty.
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Technology to the Rescue: Font Embedding
Normally, fonts are installed in the OS—either macOS® or Windows—and applications access the fonts installed in the OS they’re running on. Font embedding is the technology of actually adding fonts into the document you’re working with. When you do this (and assuming that the application supports embedded fonts) your document will look as you intended, regardless of where you view it.
Microsoft Office for Windows applications (Word, Excel, and PowerPoint) have supported font embedding for some time. As of February 2018, PowerPoint 2016 for Mac added support for embedded fonts. (Notice that I said “support for embedded fonts,” not “support for embedding fonts.” There is a difference, as explained later in this post.)
Using this new capability in PowerPoint 2016 for Mac, Figure 2 shows what the not-very-pretty presentation from Figure 1 looks like after properly embedding the Mac fonts that are not available in Windows.
Figure 2_With font embedding — perfect results
Two Approaches to Font Embedding
Before I show you how to embed fonts, I need to explain about the two approaches to font embedding, and the pros and cons of each approach.
Figure 3 shows the two basic approaches to font embedding:
1) embedding the actual font file (or a portion of it) in the document, and
2) embedding the outlines of each character used in the document.
There are pros and cons to each approach:
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Pros | Cons | Pros | Cons |
Text can be edited | Can significantly increase the file size of the document | Works for all fonts | Text cannot be edited |
Some fonts are tagged “Not embeddable” by the font creator | Works in all document types | Does not work in some OSes | |
Does not work with some older font types | Works in most applications | ||
Works with all font types |
How to Embed in PowerPoint
PowerPoint for Mac
While the latest version of PowerPoint 2016 for Mac supports embedded fonts if they’re present, it does not have the ability to actually embed fonts. For this, you must use a third-party utility. The one that I’ve used successfully is Presentation Font Embedder (available in the Mac App Store, or as a direct purchase). It’s simple to use (Figure 4) but slightly expensive ($27.49 USD) compared to other single-purpose utilities.
Figure 4_Presentation Font Embedder
PowerPoint for Windows
PowerPoint for Windows has the ability to embed fonts, so no third-party utility is generally needed. From the “Save As” dialog (Figure 5), click on the “Tools” menu and choose “Save Options…” Pdf expert for mac.
In that Options dialog (Figure 6), choose “Embed fonts” in the file preference.
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Figure 6_The WinPowerPoint Save options
A Possible Complication
The creator of a font can mark it as non-embeddable. For such a font, you must use the outline method shown in Figure 3.
In Windows 10, it’s easy to determine if a font is embeddable, since the Font window contains a column showing the embeddability. (See Figure 7.) If the Font Embeddability column shows anything other than “Editable,” the font probably can’t be embedded.
Figure 7_In windows 10, you can easily see if a font is embeddable https://catholicever166.weebly.com/blog/cant-uninstall-app-mac.
On the Mac, the only way I’ve found to determine if a font is embeddable is to try and embed it; if you get an error message (Figure 8), then that font is not embeddable.
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Figure 8_Error message when a font is not embeddable
Text to Outline – Add-in for Mac and Windows
For years now, whenever I wanted to use a special font in a PPT presentation – and wanted to make sure that everyone would be able to see the text in this font correctly – I used a free WinPowerPoint add-in, Text to Outline. I would move my presentation to Windows, open it up in WinPowerPoint, use this add-in, and then move the presentation back to Mac.
The developers of this add-in have recently ported it to Mac so that it works in MacPowerPoint 2016. Download game car racing 3d mod apk. You can get it here.
Here is what your MacPowerPoint ribbon will look like after installing this add-in:
Powerpoint For Mac 2016
For further details on font embedding, see the following:
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In a presentation, both pictures and words are important, and they both play complementary roles. If you had to choose just oneof them; then seeing is a much more important part of presenting. Presentations, by their very nature, are meant to be seen sincethey evoke actions such as project, display, or broadcast; and all of these actions represent visual media. Text and speaking areimportant too, but you can be more effectively heard and remembered if your content includes both text and pictures.
Adding pictures to your PowerPoint 2016 for Mac slide is a great way to addsome visual detail. Essentially, depending upon thelayout of your slide, there are two ways toinsert a picture on your slide in PowerPoint:
- You use a layout that includes a Content or Picture placeholder.
- You insert a picture within a slide irrespective of its layout.
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Tip: A Content placeholder is a flexible placeholder on your slide that lets you add text,pictures, or any other content types. A Picture placeholder, on the other hand, lets you add just a picture. Weuse the Content placeholder in this tutorial.
![Powerpoint For Mac Powerpoint For Mac](/uploads/1/3/3/8/133894217/743197879.png)
Choose the option that works best for you; we cover both options in the following steps:
- Launch PowerPoint and open a new presentation. This presentation contains a new slide.Change the layout of this slide toTitle and Content by selecting the Home tab | Layout | Title andContent option. This results in the slide layout you see in Figure 1.
Notice that this layout has a Content placeholder that lets you add bulleted text or any of the 6 differentcontent types in the slide. These 6 content types are indicated by the 6 buttons located right in the center of theContent placeholder (see Figure 1). Click on the Picture from File button in the Contentplaceholder, shown highlighted in red within Figure 1.
Figure 1: Picture from File button within Content placeholder
Alternatively, if you want to add a picture on an existing slide that has no Content placeholder, you can select theInsert tab of the Ribbon, and clickthe Pictures button to open a drop-down menu shown in Figure 2. Within this menu, select thePicture from File option (refer to Figure 2 again).
Figure 2: Picture from File option within the Insert tab - Either way, you will summon the Choose a Picture dialog box. Navigate to the folder where your picturesare located. You will see the icons or thumbnails of the pictures as shown in Figure 3. Alternativelyyou may just see a textual listing. Select the picture you need, and click on the Insert button highlightedin red within Figure 3.
Figure 3: Choose a Picture dialog box - As soon as you click the Insert button, you will see the selected picture placed on your PowerPoint slide,as shown in Figure 4.
Figure 4: Picture inserted on the slide
The picture you inserted can be edited by resizing, moving, rotating, etc. You can also add effects and morepizzazz to your pictures, as we show you in our picture tutorials. - For now, don't forget to save your presentation.
Note that the procedure to insert a picture explained above will not retain any relation between the picture in yourfolder and the picture on your slide. The picture on your slide is an independent copy that is contained within thepresentation. If you want to link to the picture, check ourInsert and/or Link Pictures inPowerPoint 2016 for Mac tutorial.
See Also:
Insert Picture in PowerPoint 2016 forWindows
Insert Picture in PowerPoint 2013 forWindows
Insert Picture in PowerPoint 2011 forMac
Insert Picture in PowerPoint 2010 forWindows
Insert a Picture in PowerPoint 2002 and 2003 forWindows
Insert Pictures in PowerPoint Online
Insert Picture in PowerPoint 2016 forWindows
Insert Picture in PowerPoint 2013 forWindows
Insert Picture in PowerPoint 2011 forMac
Insert Picture in PowerPoint 2010 forWindows
Insert a Picture in PowerPoint 2002 and 2003 forWindows
Insert Pictures in PowerPoint Online